One front desk and a separate account for each doctor in your shared clinic
Share the office and the front desk on one subscription
If two or more doctors work from a shared clinic, Clinic Tek puts you all on one subscription with a shared front desk and schedule. Each doctor has their own account, permissions and booking link, and every invoice is credited to the doctor who treated the patient.
The account owner adds the second doctor to the same subscription instead of buying a new full one. Each doctor signs in to see their own appointments and patients, while reception books for everyone from one schedule. Each doctor also has a personal booking link, so patients do not book with the wrong doctor by mistake. At month end, each partner sees their patients’ invoices and income in the reports, so the split is clear.
The challenges
- A full subscription per doctor despite shared rent
- One account everyone shares
- Splitting income from the cash book at month end
Shared clinic management software: the problem it solves
Doctors in a shared clinic split the rent and the receptionist, then each pays for a full subscription to separate software, or they all share one account and one password. In the first case reception juggles two or three schedules in different apps; in the second nobody can tell who wrote a note or changed an invoice. Then month end comes, the partners sit down to split income from the cash book, and argue over who treated which patient.
A clinic day with Clinic Tek
When a patient arrives, reception checks them in on the shared schedule and they appear only on their own doctor’s My Day screen. The doctor examines and documents the visit under their own account, so everyone knows who wrote it. The invoice is issued in the treating doctor’s name, whether the patient pays cash or through a payment link on WhatsApp. New patients book from each doctor’s link, and the reminder goes out a day before without reception sending it by hand. The clinic reports show each doctor’s income and visits for the period you choose. When one doctor is away, reception pauses their booking link and sees their upcoming appointments to move them.
What changes for your team
Reception works on one schedule instead of several apps, each doctor documents visits under their own account, and each invoice belongs to its doctor, so month-end income splits come from a ready report. When you add a doctor, review their permissions with reception before bookings open for them. To see the cost difference, compare a clinic subscription with extra doctors on it against separate subscriptions, using current prices on the pricing page.
What to know before choosing
If each doctor wants fully separate patient records and their own front desk, two separate clinics in the system fit better than an extra doctor on one subscription. Partners still need to agree outside the software on cancellation and deposit policy and on how shared costs are split. Start with two doctors on one subscription, then expand after reviewing two weeks of reports.
What to enable first
Add the second doctor to the subscription and set up their account and booking link. Agree in writing on your cancellation and deposit policy before you share the links. After two weeks, review the revenue report together, then decide whether you need a third doctor or a separate branch.
A specialty-aware workflow
Shared clinic management software, step by step
A shared clinic keeps each doctor’s permissions separate on one schedule and one subscription, and credits each invoice to the treating doctor without merging accounts.
Related guides
- Running a shared clinic with two doctors
Share the office and one receptionist without the chaos.
- Clinic staff roles and permissions done right
Give reception, doctors and cashiers exactly the access they need.
- The clinic KPIs every owner should track
From no-show rate to collection rate — the numbers that grow a clinic.
See how Clinic Tek fits your practice
Try Shared clinic management software, or book a demo to see how the system fits your clinic’s day-to-day work.